How to Pay Dividends: Completing the T5 Slip and Summary
Self Employed, Small Business, Business Tax Ronika Khanna Self Employed, Small Business, Business Tax Ronika Khanna

How to Pay Dividends: Completing the T5 Slip and Summary

If you are the owner of a Canadian corporation, you can choose to pay yourself (and other shareholders) dividends instead of a salary. Alternatively, some shareholders also take dividends in addition to a salary depending on their tax planning strategy. If you do decide to pay yourself dividends, it is important to ensure that you prepare the proper documentation for Revenue Canada (CRA) and if you live in Quebec, Revenue Quebec (MRQ) since this must be reported as investment income on your personal tax return in the calendar year in which the dividends are paid. If you are paying dividends to a Canadian shareholder, you must issue a T5 slip while non resident shareholders receive an NR4 slip. The T5 dividend slips are generally due by February 28th of the calendar year following the year in which the dividend was paid Although no income taxes are due at the time of filing the T5 slips with the government, interest and penalties apply for late filing . The process of submitting preparing and submitting the dividend declarations and the documents that need to be filled out and returned to the CRA and MRQ are discussed below:

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What Small Business Owners Need to Know About Income Tax Instalments
Self Employed, Small Business, Business Tax Ronika Khanna Self Employed, Small Business, Business Tax Ronika Khanna

What Small Business Owners Need to Know About Income Tax Instalments

Transitioning from being a full time employee to small business ownership or self employment means that you need to cultivate self discipline.  You can no longer rely on your employer to take care of business functions that do not relate to your job ,and must take a much more active role in ensuring that you remain on top of your obligations whether it is collecting payments from customers, paying bills or ensuring that you do not run afoul of Revenue Canada.  One of these obligations requires that you calculate and pay the full amount of your income taxes when you file your income tax return, rather than having your employer remit deductions from your paycheck directly. In addition to having to calculate and pay your income tax, once you exceed a certain income threshold, you are also required to pay income tax and sales tax instalments.

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What Unincorporated Small Business Owners Need to Know about Filing Their Taxes
Business Tax, Small Business, Self Employed Ronika Khanna Business Tax, Small Business, Self Employed Ronika Khanna

What Unincorporated Small Business Owners Need to Know about Filing Their Taxes

Being a small business owner comes with challenges, not the least of which is doing your taxes.  While most Canadian taxpayers have relatively simple tax returns that can easily be completed using software, small business owners have the additional burden of reporting details relating to their businesses.  This can seem onerous, but understanding what needs to be done, and when, can significantly help reduce the stress and ensure that the tax filing process is smooth and straightforward.

One of the types of income on which you pay income taxes is what Revenue Canada (CRA) refers to as “income from self-employment” that is essentially the same as income from a small business.  If you do have business income, then you are required to declare your business income on a tax return.  As an unincorporated small business owner, this business income is reflected on a separate schedule on your personal tax return.  The schedule is called a T2125, which is a “statement of business activities” (discussed below) and at minimum requires that you show any income you earned from a business venture.  If you have incurred expenses to earn the business income, you may also deduct these from your gross revenues or sales to arrive at net income from business.  Unlike a simple personal tax return with no business income, the information that must be reported on a T2125 is generally not simply provided to you on a tax slip, such as a T4 or T5, but must be compiled and calculated.

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Essential Facts about Shareholder Loans for Incorporated Small Business Owners
Small Business, Business Tax Ronika Khanna Small Business, Business Tax Ronika Khanna

Essential Facts about Shareholder Loans for Incorporated Small Business Owners

There are three primary ways in which you, as an owner-manager, can  withdraw funds from your corporation.  You can pay yourself a salary, you  can declare a dividend or you can borrow money from the corporation.  When  you borrow money from your own corporation the Canada Revenue Agency  (CRA) has put into place strict rules as to when you have to repay the loan to ensure that the owner-manager does not avoid paying taxes indefinitely. 

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What Types of Advertising/Marketing Expenses Can Small Businesses Deduct?

What Types of Advertising/Marketing Expenses Can Small Businesses Deduct?

In the past advertising for small business owners mostly involved ads for print, television or radio (a catchy jingle was always a good way to go), cold calling (rarely a pleasant experience), sending out flyers or courting potential customers at a conference.  Unfortunately, these types of advertising were problematic in that it is difficult to gage the direct impact of their effectiveness.  Additionally, they were often fairly costly, which can especially difficult for small business owners to afford. 

Over the past few years the avenues for advertising have grown exponentially. Many types of advertising don’t even cost anything, except time. You can buy ads on numerous social media outlets that appeal to your target market or if you want to go the free route, you can set up a social media account, post regularly and build an audience.  Alternatively, you can set up a website which you can then optimize so that google and other search engines display it when someone is looking for your product or service. Email newsletters are also another effective and direct way of reaching potential buyers.    One of the great benefits of these types of advertising is that you are better able to monitor the effectiveness of your chosen strategy.

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What is Capital Cost Allowance and How Does it Impact Your Business
Business Tax, Accounting, Quickbooks Ronika Khanna Business Tax, Accounting, Quickbooks Ronika Khanna

What is Capital Cost Allowance and How Does it Impact Your Business

Frequently a client of mine will purchase a high ticket item such as a computer or a piece of furniture and will simply show it as an expense on their profit and loss.  As far as they are concerned, if you spend money on acquiring something you should be able to write it off against your income.  This makes logical sense from a certain point of view.  Unfortunately, accountants and revenue agencies do not see it this way.  From their perspective, an item that is purchased for a business, whose value extends beyond one year, is actually an asset that should be depreciated over the useful life of the asset.  In other words, the expense that you can claim for the asset is only the portion of the asset that is used in the year that you claim it. While there are different accounting methods to reflect depreciation, Revenue Canada requires that you apply a percentage depending on the “class” in the asset is classified and is referred to as capital cost allowance or CCA.

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How to Change Your Personal Tax Return After It Has Been Filed
Business Tax Ronika Khanna Business Tax Ronika Khanna

How to Change Your Personal Tax Return After It Has Been Filed

Revenue Canada recommends that you should wait to receive your notice of assessment (NOA) before filing an amended return.  Once you receive your NOA, you should review it to verify if the error or omission has been reflected on the assessment. If not, then you would proceed with submitting the amendment.  Luckily, you are not required to redo your entire return; rather you just need to submit details regarding the specific changes. There are several ways in which you can file an amended return.

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Should New Business Owners Register for GST/HST?
Self Employed, Small Business, Business Tax Ronika Khanna Self Employed, Small Business, Business Tax Ronika Khanna

Should New Business Owners Register for GST/HST?

The Goods and Services Tax or GST is a consumption tax that is charged on most goods and services sold within Canada, regardless of where your business is located.  Subject to certain exceptions, all businesses are required to charge GST , currently at 5%, plus applicable provincial sales taxes.  A business effectively acts as an agent for Revenue Canada by collecting the taxes and remitting them on a periodic basis.  Businesses are also permitted to claim the taxes paid on expenses incurred that relate to their business activities.  These are referred to as Input Tax Credits.

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Make Your Taxes Easier with this Detailed Checklist

Make Your Taxes Easier with this Detailed Checklist

The deadline to file tax returns is quickly approaching, resulting in various degrees anxiety for some taxpayers and accountants.  The good news is that the stress can be managed fairly easily with some simple organization techniques.  The most effective starting point is to evaluate your tax situation and prepare a checklist of the documentation that you will need with respect to your specific tax situation. A checklist can help to ensure that important items are not overlooked in the rush to put everything together (and, of course, its always satisfying to cross something off the list).

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Guidance on Deducting Home Office Expenses

Guidance on Deducting Home Office Expenses

One of the benefits of having a home based business (for freelancers, self employed contractors and small business owners) is that you can deduct the expenses relating to the space that you use to work.  This can result in a reduction in your tax bill for costs that you would incur regardless, which is certainly an incentive to being your own boss.  

Criteria for Deductibility:

For home office expenses to be deductible, they have to meet the following criteria: 

  • It has to be your principal place of business i.e. you cannot deduct home office expenses if you have another office that relates to your business, elsewhere, even if you work 22 hours a day or you check your blackberry in bed.

  • The space designated as your home office is used to earn business income and/or you meet clients or customers on a regular basis. You can deduct expenses relating to the workspace in your garage which is used for home improvement projects.

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Are Clothing and Other Personal Attire Costs Tax Deductible?
Self Employed, Small Business, Business Tax Ronika Khanna Self Employed, Small Business, Business Tax Ronika Khanna

Are Clothing and Other Personal Attire Costs Tax Deductible?

Whether an expense is quite clear for the majority of expenses – salaries paid to employees, office rent, manufacturing supplies etc. , there are a handful of expenses that are more ambiguous.  One of the more notable (and often asked) examples of this type of expense relate to personal attire including clothing, shoes and other personal maintenance costs (haircuts, beauty products etc)  

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How to Stay on Top of Your Tax Obligations

How to Stay on Top of Your Tax Obligations

As an accountant I frequently receive panicked calls from business owners who have received ominous letters from the tax authorities requesting that overdue tax returns be immediately filed.  Others receive notices of assessments for estimated taxes payable if they have an overdue tax return. Revenue Quebec, particularly will often send corporations or individuals assessment for several thousand dollars to scare people into filing their returns.  In more extreme circumstances, the tax authorities have the power to freeze your bank accounts or initiate tax audits.  This can be debilitating to a small business.  

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Frequently Asked Questions About GST/HST By Business Owners

Frequently Asked Questions About GST/HST By Business Owners

For those of you who are starting a new business, it is essential to know your tax obligations.  Every business owner must report their net profits on a either their personal tax return if they are unincorporated or a corporation tax return if they are incorporated.

In addition to income tax, it is essential to consider whether or not you should register and collect GST/HST and provincial sales taxes.  There are a variety of questions around this topic:

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